INFO FOR FEATURED SPEAKERS

ACTRIMS FEATURED SPEAKER AND PROGRAM PLANNING COMMITTEE BREAKFAST
Location: Bowie B, Level 2

Date: Saturday, June 6, 2010
Time: 7 am—7:45 am

INFO FOR ALL ORAL PRESENTERS (FEATURED SPEAKERS AND PLATFORM PRESENTERS)

SPEAKER PREPARATION ROOM
Location: Mission A, Level 2
Availability: Friday, June 4, 2010 from 4 pm—9 pm

• Please plan to stop by the speaker preparation room so that you can review your slides with the PowerPoint operator, make any changes to your slides, and load them onto the master laptop. 
• We will be using a master laptop for the meeting. It is a PC.

ACTRIMS GENERAL SESSION
Location: Lone Star Ballroom ABC, Level 2
Date: Saturday, June 5, 2010
Time: 8 am—5 pm

• Please plan to take a seat one of the first few rows.
• Please be in the room at least 20 minutes before your presentation starts.

INFO FOR POSTER PRESENTERS

JOINT CMSC-ACTRIMS POSTER SESSION WITH AUTHORS PRESENT
Location: Lone Star Ballroom Foyer, Level 2

Date: Friday, June 4, 2010
Set up: 1 pm—5:30 pm
Poster Session: 6:30—8 pm

• Please stop by the ACTRIMS registration desk to sign in.  The ACTRIMS registration desk is located in the Lone Star Foyer, Second Level.
• Per your original invitation, poster presenters are strongly encouraged to attend this session. If you will not arrive at the hotel in time to put up your poster or if you are unable to attend the session, you may send it to the hotel and we will put it up for you. Please send it via a trackable service like UPS or FedEx. Please send notify Kristin Summers (Kristin.summers@nmssorg) by e-mail so that we know to expect it. Please include the tracking information. Please forward the info by end of day Thursday, May 28 to:

Kristin Summers, Guest

Grand Hyatt San Antonio

600 E Market Street

San Antonio, TX  78205.

Tel:  (210) 224-1234

ACTRIMS POSTER SESSION WITH AUTHORS PRESENT
Date: Saturday, June 5, 2010

Location: Lone Star Ballroom Foyer, Level 2

• Poster Session:  Please plan to be by your poster promptly shortly before 1 pm. The session starts at 1 pm and ends at 2 pm.
• Poster removal: Please plan to remove your poster by 6 pm. Any posters that remain will be discarded.

POSTER PREPARATION GUIDELINES

• The poster session is approved for CME credit.
• All illustrations and lettering should be prepared beforehand. The poster display is not to be solely the typed manuscript pinned to the poster board.
• The display should be arranged in a logical, coherent fashion. The display area is 4 feet high x 8 feet wide, so your poster should not be quite that large. It should provide the following information:
• Title
• Author names and affiliations
• Disclosures of conflict of interest
• Sources of support or funding
• Background
• Objectives
• Materials and methods
• Appropriate visuals including charts, graphs, photographs, etc.
• Conclusion and discussion
• References if applicable
• You do not need to include the poster number. Your poster board will be labeled with your number.
• We will supply the poster frame and push pins. You are responsible to bring any materials/supplies needed to present the poster. No audiovisual or electric outlets are provided for poster presentation.
• Keep the display space neat. If the message exceeds poster space, consider making photocopied handouts available.
• Information must be displayed in English.
• Use generic drug names.

POSTER PRESENTATION PROTOCOL

• Please plan to set up and remove your posters during the designated times ONLY.
• Please stand next to your poster during the ACTRIMS poster sessions. It is essential that you be available for discussion, questions and answers during this time.